Despite significant technological developments, some businesses still operate ineffective or inefficient time and attendance processes. As a result, in these organizations HR and payroll departments may nevertheless be at risk for getting data entry errors, over- or- under-paying employees, or practising a sizable chunk of their experience on administrative tasks that could be used appropriately elsewhere.
It’s for these purposes that it may be helpful to take a more intimate look at your time and attendance process and analyze solutions that can have a definite impact on your business. With proper time tracking, you could decrease the errors, reduce false payments and limit time spent on relevant administrative tasks.
Increase accuracy and streamline tracking
Now is a great time to pick up on the latest technology trends in following and monitoring employee work time and attendance. Here are some key improvements that can dramatically enhance processes within your organisation:
Automated Time Tracking
The most challenging time tracking systems offer real-time access to data, giving employees an excellent, user-friendly alternative to manual time-tracking processes. Automated systems emphasize employee dashboards and flexible punch methods, including the capacity to clock in within mobile punches via a smartphone or tablet. Some policies offer a quality of additional, customizable online time-collection decisions — whether by a badge, fingerprint scanner, keypad, or web entry — that can assist you in reducing lost time and increase employee productivity.
WiFi-enabled time clocks
Modern hardware technology built into a WiFi-enabled time clock can hold up to 500 employees’ time and attendance recordkeeping. This resolution leverages biometric technology, which assists guarantee time-punch accuracy (with arbitrary image capture), promoting higher productivity and efficiency.
Exceptional scheduling modules with calendar integration
Integrated scheduling can now take place using time and attendance software. This offers businesses more prominent visibility and flexibility in handling employee schedules. Schedules can be digitally controlled weekly, by organizational unit or employee group, with pre-set volume requirements per employee shift. Also, employees can communicate their availability to administrators and receive email notifications of record changes in real-time, making things more comfortable in terms of planning and following responsibilities in their personal lives.
These characteristics produce employees with the capability to toggle between Outlook, Google, or an Apple calendar. This function gives employees a more customized entrance to managing shifts and overtime schedules; in the arrangement, they feel most comfortable using.
Time and attendance are at a time now where, in an emergency circumstance, an employee can modify their plan and adapt it to their needs. And entering time has become accessible to the point where an employee may only require to enter exceptions.
Mobile timesheet software, downloaded as an app to a mobile device, allows employees to obtain timesheets online. The data presented in this user-friendly method can help businesses with payroll processing, recordkeeping, and the capacity to more firmly monitor attendance.
Enhanced scheduling flexibility
Flextime is a developing trend among employees as well as between employers trying to hire in a tight labour market. Some new mobile time and attendance systems make it simple for employees to maintain their flexible worked hours while their businesses can manage local and regional differences in reporting obligations.
Even with the latest technology though, it’s essential to work with a compliance expert who can assist make sure there are no gaps among the system can handle and what regulations need of your company.
Reimbursement of mileage
Mileage reimbursement can also be performed in a time and attendance system. Mobile apps enable employees to input data directly, which reduces the need for standard tracking for reimbursement plans.
Developing business management
Time intelligence is a new form of reasoning about time and attendance, where time is an asset as real as money, or your people. Think about the number of hours each year that employees work in your organisation.
Are you able to account for all that time? And are you ready to tie it to particular outcomes? When you can connect to results, you can use time and attendance to start obtaining decisions in the expectation based on these insights.
Time and attendance systems have often evolved beyond the physical aspects of punching in and out and timesheets to following how you pay employees and job costing. But the future may be about holding of time and attendance as more further of a platform than an app. It’s matured simpler to collect data and report on it.
Adjust to trends in the growing workforce
In the future, your workforce management system will possibly need to be flexible enough to manage more types of employees than before, including a significant development in a gig or contract workers. Organizations that accomplish this shift will need to combine HR software and payroll in the sourcing and onboarding of these gig or contract workers.
It’s a missed chance for some not to gather insights from these workers’ data and not to be able to pay them correctly and quickly. These workers will have options in the future, and companies that can’t pay them on time and indeed may have a more difficult time bringing the potential contract workers.
Excellent time and attendance system may also enable organizations to capture location and time worked from remote workers for administrative purposes, such as appropriately using state income tax if the employee is operating in more than one area with various laws.
Gain insight into labour costs
Tools like online timekeeping solutions now entirely integrate with payroll to guarantee accuracy and eliminate instances of funding for time not worked. Electronic employee consent and support can also be collected, which may reduce the need to retain paper copies for each person using the time and attendance system. If your business needs to maintain on-site time clock, a solution such as a time clock with biometric technology can decrease the behaviours like buddy punching.
Advanced time tracking may also help organizations conduct audits. Companies may be overpaying contract workers today and not know it, because timesheets (usually manual) don’t match up to payments and no one’s checking.
Give managers time to be more productive
Time & attendance systems can help automate monotonous tasks once taken care of by managers. In the future, you may be able to provide managers more of their time back to use on productive tasks, not making their employees’ timesheets.
Help your business increase productivity and adapt to technological advancements in time tracking. As you research time and attendance systems, examine whether those solutions are adaptable and scalable sufficient to address your business requirements.